Format Specific Policies

SCILS

South Carolina Information and Library Services Consortium

SCILS Cataloging Policy

Approved 4/22/2008

Format specific policies

Videocassettes/DVD’s:

Full marc records for videorecordings should include the following fields:

Fixed fields:

Type: g = audiovisual material

Bib lvl: m = monograph

S = Serial

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a- title proper

Subfield h- [videorecording]

Subfield b- subtitle

260 field - Imprint information

Subfield a- location

Subfield b -distributor or publisher

Subfield c- copyright date

300 field – Physical description

Subfield a -videocassette or videodisc for a DVD (length in mins.)

Subfield b- sound and color

Subfield c- dimension (1/2 in. for videocassette or 4 ¾ in. for

a DVD

500 field – General notes

508 field – Persons responsible for the production

511 field – Performers

520 field – Summary of subject content

538 field – Requirements for use such as VHS or DVD

546 field – Closed-captioned

650 field – LCSH

700 field – Person as an added entry such as producer, director, leading performers

710 field – Corporate name as added entry.

Sound recordings:

Full marc records for sound recordings should include the following fields:

Fixed fields:

Type: i -Nonmusical sound recording. Nonmusical sounds (e.g., speech).

Use also for sound effects; bird calls; physical exercise recordings (e.g., aerobic workouts) that consist of spoken, shouted, sung or chanted instructions over musical accompaniment; stories read over incidental music accompaniment and plays with incidental music.

j- Musical sound recording

Bib lvl: m = monograph

S = Serial

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a- title proper

Subfield h- [sound recording]

Subfield b- subtitle

260 field - Imprint information

Subfield a- location

Subfield b -distributor or publisher

Subfield c- copyright date

300 field – Physical description

Subfield a –sound disc (CDs) and sound cassette (tapes)

(length in mins.)

Subfield b- digital vs. analog, and stereo vs. mono

Subfield c- dimension (1/4 in. for cassette tape or 4 ¾ in. for

500 field – General notes including compact disc and cassette tape

505 field - Contents

511 field – Performers

520 field - Summary of subject content

650 field – LCSH

700 field – Person as an added entry such as producer, director, leading performers

710 field – Corporate name as added entry.

Electronic Resources: Software

Full marc records for CD-ROM’s should include the following fields:

Fixed fields:

Type: m = electronic

Bib lvl: m = monograph

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a -Last name, First name

245 field – Main entry

Subfield a- title proper

Subfield h -[electronic resource]*

Subfield b -subtitle

*[computer file] is no longer valid

250 field – Edition or version

260 field - Imprint information

Subfield a -location

Subfield b -distributor or publisher

Subfield c- copyright date

300 field – Physical description

Subfield a -will depend on type of electronic resource,

Electronic books follow books

CD-ROM is CD-ROM or CD-ROMs

Websites-

Subfield b color and illustration Subfield c dimension (4 ¾ in.)

500 field – General notes

505 field – Contents

516 field – Type of computer file

520 field - Summary of subject content

538 field – System requirements

650 field – LCSH

700 field – Person as an added entry

710 field – Corporate body as an added entry

Electronic Resources: Electronic book

Full marc records for electronic books should include the following fields:

Fixed fields:

Type: a = Language

Bib lvl: m = monograph

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a -Last name, First name

245 field – Main entry

Subfield a- title proper

Subfield h -[electronic resource]*

Subfield b -subtitle

*[computer file] is no longer valid

250 field – Edition or version

260 field - Imprint information

Subfield a -location

Subfield b -distributor or publisher

Subfield c- copyright date

300 field – Physical description

Subfield a -Electronic books follow books

Subfield b- color and illustration Subfield c- dimension

500 field – General notes

505 field – Contents

516 field – Type of computer file

520 field - Summary of subject content

538 field – System requirements

650 field – LCSH

700 field – Person as an added entry

710 field – Corporate body as an added entry

856 field – Electronic location and access

Subfield u- URL

Subfield z - public note such as “Table of contents”

Electronic Resources: Websites

Full marc records for Website (Remote Access Resources) should include the following fields:

Fixed fields:

Type: i = integrating resources

Bib lvl: m = monograph

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a- title proper

Subfield h- [electronic resource]

Subfield b- subtitle

250 field – Edition or version

260 field - Imprint information

Subfield a- location

Subfield b -distributor or publisher

Subfield c- copyright date

300 field – Omit for remote access resources (such as web pages)

500 field – General notes

520 field - Summary of subject content

538 field – Requirements for use

650 field – LCSH

Subfield v- used for databases, computer games, software

700 field – Person as an added entry

710 field – Corporate name as added entry

856 field – Electronic location and access

Subfield u- URL

Subfield z- public note such as “Table of contents”

Monographic Serials:

Full marc records for monographic serials should include the following fields:

Fixed fields:

Type: a = monograph

Bib lvl: s = serial

Enc lvl: Level 4

Level I

Level – (blank)

Frequency: a = annual

b = bi-monthly

f = semiannual

m = monthly

q = quarterly

u = unknown

z = other

DtSt: c = currently published

d = ceased publication

Date1: Date first published

Date2: 9999 if “c” in DtSt otherwise the date it ceased publication

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a title proper

Subfield b subtitle

260 field - Imprint information

Subfield a location

Subfield b distributor or publisher

Subfield c copyright date

300 field – Physical description

Subfield a v. (undetermined volumes)

Subfield b illustrated and color

Subfield c dimension

310 field – Current frequency

362 field – Numeric, chronological designation

440 field - Series

500 field – General notes

520 field - Summary of subject content

650 field – LCSH

700 field – Person as an added entry

710 field – Corporate name as added entry.

Mixed Media:

Full marc records for a monograph with accompanying material should include the following fields:

Fixed fields:

Type: a = monograph

Bib lvl: m = monograph

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a title proper

Subfield b subtitle

260 field - Imprint information

Subfield a location

Subfield b publisher

Subfield c copyright date

300 field – Physical description

Subfield a pages (number) Subfield b illustrated and color

Subfield c dimension +

Subfield e physical description of accompanying material

(1 CD-ROM (4 ¾ in.)

500 field – General notes

520 field - Summary of subject content

538 field – Requirements for use

650 field – LCSH

700 field – Person as an added entry

710 field – Corporate name as added entry.

Full marc records for videorecordings with accompanying material should include the following fields:

Fixed fields:

Type: g = audiovisual material

Bib lvl: m = monograph

s = serial

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a title proper

Subfield h [videorecording]

Subfield b subtitle

260 field - Imprint information

Subfield a location

Subfield b distributor or publisher

Subfield c copyright date

300 field – Physical description

Subfield a videocassette or videodisc for a DVD

(length in mins.)

Subfield b sound and color

Subfield c dimension +

Subfield e physical description of accompanying material

(1 guide, 5 p.)

500 field – General notes

508 field – Persons responsible for the production

511 field – Performers

520 field - Summary of subject content

538 field – Requirements for use

650 field – LCSH

700 field – Person as an added entry such as producer, director, leading performers

710 field – Corporate name as added entry.

Full marc records for monographic serials with accompanying material should include the following fields

Fixed fields:

Type: a = monograph

Bib lvl: s = serial

Enc lvl: Level 4

Level I

Level – (blank)

Frequency: a = annual

b = bi-monthly

f = semiannual

m = monthly

q = quarterly

u = unknown

z = other

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a title proper

Subfield b subtitle

260 field - Imprint information

Subfield a location

Subfield b publisher

Subfield c copyright date

300 field – Physical description

Subfield a v. (undetermined volumes)

Subfield b illustrated and color

Subfield c dimension +

Subfield e physical description of accompanying material

(1 CD-ROM 4 ¾ in.)

310 field – Current frequency

362 field – Numeric, chronological designation

440 field - Series

500 field – General notes

520 field - Summary of subject content

538 field – Requirements for use

650 field – LCSH

700 field – Person as an added entry

710 field – Corporate name as added entry.

Full marc records for multi-media with accompanying material should include the following fields.

Fixed fields:

Type: o = kit

Bib lvl: m = monograph

Enc lvl: Level 4

Level I

Level – (blank)

Variable fields:

050 field – Library of Congress call number

090 field – Local call number

100 field - Author

Subfield a Last name, First name

245 field – Main entry

Subfield a title proper

Subfield h [videorecording, computer file, etc..]

Subfield b subtitle

260 field - Imprint information

Subfield a location

Subfield b distributor or publisher

Subfield c copyright date

300 field – Physical description

Subfield a videocassette,videodisc, CD-ROM, etc.

Subfield b sound and color

Subfield c dimension +

Subfield e physical description of accompanying material

(1 guide, 5 p.)

500 field – General notes

520 field - Summary of subject content

538 field – Requirements for use

650 field – LCSH

700 field – Person as an added entry

710 field – Corporate name as added entry

Cataloging Policy | Section 4

Approved: 4/22/2008