SCILS

South Carolina Information and Library Services Consortium

SCILS Cataloging Policy

Approved 4/22/2008

Finding the Right Record

Searching the SCILS Database

First check SCILS database to make sure a record is not in the system.

Make sure the default for your search is “ALL LIBRARIES”

1. General search for ISBN or ISSN
2. Title search
3. Author search

You need to do all three of these searches before trying to obtain a record.

What to do if a record exist in SCILS

If you find a record in SCILS, add your holdings to the existing record. You can enhance record with more tags or replace the record with a better record following all MARC and SCILS Standards. Improving cataloging encouraged. Everyone in SCILS wants the best database.

If record is in the system but owned by another college, the MARC Record needs to be searched in OCLC and “Holdings Updated” in Connexion or “Holdings Posted” in Smartport.

How to look for records

MARC Records can be searched and exported from Connexion or Smartport or gotten from a vendor.

• Connexion is a batch export report and somewhat less expensive.
  •  Large searches should always be done using Connexion.
  • Connexion cost less per record but is more time consuming if only getting a few records.
• Smartport is ideal in a few situations.
  • Since it does not require very many steps can be less time-consuming in certain circumstances.
  • It is best when 1 or 2 records are needed ASAP
  • If you need to replace a brief or poorly cataloged record.

• Batch files from vendors is the cheapest and fastest way to catalog
  • Only should be used if records meet all of AACR2 and SCILS Standards.
  • All records MUST have an OCLC number.

Copy Cataloging Standards

Bib_Lvl 

In order of preference use the following type of OCLC records:

            - (blank)

            - l

            -4

            *if none of the above records are available you must edit the record bringing it up            to a full level marc record.

Use a DLC (Library of Congress Record) when available.

Use the following fields to verify you have the correct record:

            100 field – main entry

            245 field – title

            260 field – publisher and copyright

            300 field – physical description

            650 field – subject headings

Export record to WorkFlows.

Once the record has been imported to WorkFlows edit the record to local specifications such as:

            090 field - local LC call # (example: LC823 .D49 2007)

099 field - local free text call number (example: PB Sparks)

            690 field - local subject headings.

Cataloging Policy | Section 2