SCILS

South Carolina Information and Library Services Consortium

SCILS Cataloging Policy

Approved 4/22/2008 

Monograph Series records (Serials)

 Definition

Monograph Series (serials) are:

·         Book series that continue to receive frequent updates

·         Can have annual updates

·         Can have a year or date listed

·         Can have an ISSN and ISBN

·         Can be a reference series that gets new volumes each year

·         Can have a uniform title(130)

·         Almost are always in the Reference collection

·         Have nothing to do with magazine or journals

·         Are consider serials because they are titles that are being published continuously  with no end in sight

For Example:            World Almanac (has new annual edition)

                                                Literature Criticism (continue to get new volumes)

                                                Code of laws

 Policy

• Serial records must be used for publications that are updated yearly (annually) or more frequently.
• Do not download monograph records for annual publications.
• Only exceptions are known titles that frequently change titles.

Searching for records (if title includes a year)

• Do not search for yearly monograph series by ISBN
• Search by ISSN if available
• Search by title if ISSN is not available

 Special considerations:

• Year can be very old. The date on a monographic serials record is for the first year it was published, not the year of the current volume.

• ISBN will not be listed on the record, but can add 020 with each year’s ISBN
• Will not list page numbers just v. to indicate still getting volumes
• Some minor details might not match
• Title changes may indicate the need for a new record but not always. Contact SCILS Librarian if title changes on a monographic series if you are not familiar with the CONSER practices
• Should use serial record even if discard the previous year when you get a new year
• Can update the 505 with contents for reference series likes Short Stories for Students when new volume comes in as long as follow the proper formatting for 505s.

Cataloging Policy | Section 6