SCILS
South Carolina Information and Library Services Consortium
SCILS Cataloging Policy
Approved 4/22/2008
Item Record Policy
Overview
· Item IDs must be unique numbers
· Auto-generated item IDs and call numbers are acceptable for non-circulating items such as electronic, magazines, and on-order
Class Schemes for Call Numbers
Class Scheme lets the system how to list the call number. Commonly used class schemes are:
· LC - For Library of Congress call number(this is the most often used)
· AUTO – For auto-generated call number (xx(25465.54)
· ASIS – For free-text call numbers (PB Dodge, AV Truth)
· MAGAUTO – For magazines, replaces auto-generated call number with “Shelved
alphabetically by Title”
· OAUTO – For on-order records, replaces the auto-generated call number with “On Order”
· EAUTO – For electronic records, replaces auto-generated call number with “E-Resource”
Call numbers
· Should be formatted correctly with the correct spacing, punctuation and indicators to show up properly in the catalog and when printing labels
· Must not be changed or deleted from an existing record
· Do not have to be unique
Creating Call Numbers
· Call numbers must be in LC format unless in a special collection
· Some subject heading have more than one potential call number. Use one that most closely matches your item
· Make sure item fits with the items around it on the shelf
· If the call number on the record is not one your school wants to use, add the 090 field with the one that your school will use on that same record.
· Some records will no call number. If you create a call number it will have to be in the 090 field.
Miscellaneous
· Circulating - Always select the circulating check box, even if the item is a non-circulating item. This becomes especially important when it needs to be checked out to the discard patron.
· Permanent - Always select the permanent check box.
Valid Choices for Locations:
|
Name |
Description |
Explanation |
|
ABBEVILLE |
Abbeville County Center |
Site Library |
|
ACAD_AFFAI |
Academic Affairs |
Departmental Collection |
|
ADULT_ED |
Adult Education |
Special Collection |
|
AFRICAN-AM |
African American Collection |
Special Collection |
|
ALT_ENERGY |
Alt Energy |
Special Collection |
|
ANDERSON |
Anderson Campus |
Site Library |
|
ARCHIVES |
Archives |
Special Collection |
|
ART_GREER |
Greer Campus Art Collection |
Site Library |
|
ARTS_SCI |
Arts and Science Department |
Departmental Collection |
|
AUDIO_BOOK |
Audio Book |
See description |
|
AV |
Audiovisual Collection |
Special Collection |
|
BCAS |
Business, Computers, Arts and Sciences |
Departmental Collection |
|
BENNETT |
Bennettsville Collection |
Site Library |
|
BINDERY |
Material at the bindery |
See description |
|
BRASHIER |
Brashier Collection |
Site Library |
|
BUILDING |
Building Construction Technology |
Special Collection |
|
BUS_AFFAIR |
Business Affairs |
Departmental Collection |
|
BUSINESS |
Business Department |
Departmental Collection |
|
CAREER |
Career Collection |
Special Collection |
|
CATALOGING |
Material being cataloged |
See description |
|
CETL |
Center for Excellence in Teaching and Learning |
Departmental Collection |
|
CHECKEDOUT |
Material has been checked out |
See description |
|
CHESTER |
Chester Collection |
Site Library |
|
CHILD_LIT |
Children's Literature |
Special Collection |
|
CIRC_DESK |
Circulation Desk |
See description |
|
CONT_ED |
Continuing Education |
Departmental Collection |
|
DEPARTMTS |
Departments |
Departmental Collection |
|
DEV_RDG |
Developmental Reading |
Departmental Collection |
|
DEVELOPMNT |
Development Office |
Departmental Collection |
|
DILLON |
Dillon Collection |
Site Library |
|
DISCARD |
Withdrawn from the collection |
See description |
|
DISPLAY |
Display Case |
See description |
|
DIST_LEARN |
Distance Learning |
Departmental Collection |
|
DUBOSE |
DuBose Collection |
Site Library |
|
EASY |
Easy Collection |
Special Collection |
|
ECD |
Early Childhood Development |
Special Collection |
|
EDGEFIELD |
Edgefield County Center |
Site Library |
|
ELECTRONIC |
Electronic |
See description |
|
ENERGY_RES |
Energy Resources Collection |
Special Collection |
|
ENGINEER |
Engineering Division |
Departmental Collection |
|
FAC_COLL |
Faculty Collection |
Special Collection |
|
GREER |
Greer Campus Collection |
Site Library |
|
HEALTH |
Health Sciences |
Departmental Collection |
|
HILTONHEAD |
Hilton Head Collection |
Site Library |
|
HOLDS |
On hold for someone |
See description |
|
HSMC |
Health Sciences Media Center |
Departmental Collection |
|
H SMILES |
Healthy Smiles |
Departmental Collection |
|
IET |
Industrial Engineering Technology |
Departmental Collection |
|
ILL |
On loan to another library |
See description |
|
INDEX |
Index |
See description |
|
INDUSTRIAL |
Industrial Division |
Departmental Collection |
|
INPROCESS |
Being cataloged |
See description |
|
INSTR_DEV |
Instructional Development |
Special Collection |
|
INTRANSIT |
Being transferred between libraries |
See description |
|
ITEM_ORDER |
Shadowed location for on-order material |
See description |
|
ITP |
Interpreter Training |
Departmental Collection |
|
KERSHAW |
Kershaw Collection |
Site Library |
|
LAW |
Law |
Special Collection |
|
LONGOVRDUE |
Items long overdue |
See description |
|
LOST |
Lost |
See description |
|
LOST-ASSUM |
Assumed lost |
See description |
|
LOST-CLAIM |
Claims lost |
See description |
|
LOST-PAID |
Lost and paid for |
See description |
|
LRC |
Learning Resource Center |
Departmental Collection |
|
MAGAZINES |
Magazines (serials) |
See description |
|
MAPS |
Maps |
Special Collection |
|
MCCORMICK |
McCormick County Center |
Site Library |
|
MCD |
Multi-Cultural Diversity Collection |
Special Collection |
|
MEDIA |
Media |
Special Collection |
|
MICROFORM |
Microform |
See description |
|
MISSING |
Search in progress for item |
See description |
|
NEW |
New Items Display |
See description |
|
NOCIRC_AV |
Non-circulating Audiovisual |
See description |
|
NORTHWEST |
Northwest Campus |
Site Library |
|
NRC |
New River Campus |
Site Library |
|
ON_HOLD |
Items on the Hold Shelf |
See description |
|
ON_THE_FLY |
On the fly |
See description |
|
ON-ORDER |
NOT AVAILABLE FOR CHECKOUT- being purchased by the library |
See description |
|
PAGELAND |
Pageland Collection |
Site Library |
|
PAPERBACKS |
Paperbacks |
See description |
|
PDK |
Phi Delta Kappa |
Departmental Collection |
|
POPULAR |
Popular Reading |
Special Collection |
|
PRESIDENT |
President's Office |
Departmental Collection |
|
PROF_COLL |
Professional Collection |
Special Collection (YTC) |
|
READY_REF |
Ready Reference |
See description |
|
REF_DESK |
Reference Desk |
See description |
|
REFERENCE |
Reference |
See description |
|
REPAIR |
Being fixed/mended |
See description |
|
RESERVES |
Reserve desk |
See description |
|
RESHELVING |
Being returned to shelf |
See description |
|
ROOM |
Equipment in classroom |
See description |
|
SALUDA |
Saluda County Center |
Site Library |
|
SC_COLL |
South Carolina Collection |
Special Collection |
|
SERIALS |
Serials (Magazines) |
See description |
|
SHAW |
Shaw Collection |
Site Library |
|
STACKS |
Stacks-Circulating |
See description |
|
STDT_SERV |
Student Services |
Departmental Collection |
|
STF_OFFICE |
Staff Offices |
Departmental Collection |
|
THEATRE |
Theatre Collection |
Special Collection |
|
TQM_OFFICE |
Total Quality Management Office |
Departmental Collection |
|
TRANSITNAL |
Transitional Studies |
Departmental Collection |
|
TYGERRIVER |
Tyger River Campus |
Site Library |
|
UNKNOWN |
Unknown |
See description |
|
VERT_FILE |
Vertical File |
See description |
|
VIDEO |
Video |
See description |
|
WITHDRAWN |
Withdrawn |
See description |
Valid choices for Item types:
DO NOT add a item in an item type that your school has never used before without contacting the SCILS System Librarian, because circulation policies will need to be added.
|
Item Type Codes |
Description |
Explanation |
|
ADULT_ED |
Adult Education |
See description |
|
ANALYTICAL |
Analytical Entry |
For special TCTC project |
|
ARCHIVE |
Archive |
See description |
|
AV |
Audio-visual |
For non-specified AV material |
|
AV-EQUIP |
Audio-visual equipment |
See description |
|
BOOK |
Book |
See description |
|
BOOKLET |
Booklet |
See description |
|
BOOKONCD |
Book on CD |
See description |
|
BOOKONTAPE |
Book on Tape |
See description |
|
BOUND |
Bound Serials |
For periodicals that have been bound |
|
DVD |
DVD |
See description |
|
DVD_FILM |
DVD Motion Picture Release |
For theater released movies |
|
EAUDIOBOOK |
eAudiobook |
For electronic audiobooks |
|
EBOOK |
eBook |
For electronic books |
|
EQUIPMENT |
Equipment |
For equipment; use Item category 1 with this type |
|
FILMSTRIP |
Filmstrip |
See description |
|
ILL |
Inter-library Loan |
Can use “ILL” or “ILL-BOOK” but make sure there is a circ. Policy for both |
|
ILL_PASCAL |
PASCAL Inter-library Loan |
See description |
|
ILL-BOOK |
Inter-library loan book |
Can use “ILL” or “ILL-BOOK” |
|
KIT |
Kit |
See description |
|
LAPTOP |
Laptop |
See description |
|
LIBUSEONLY |
Library Use Only |
For items that are in-house use only |
|
MAGAZINE |
Magazine |
For journals and magazines |
|
MAP |
Maps |
See description |
|
MICROFORM |
Microform |
See description |
|
MISC |
Miscellaneous |
For non-book, non-equipment, and non-AV material; use Item category 1 with this type |
|
NC_CD |
Non-circulating CD |
See description |
|
NC_DVD |
Non-circulating DVD |
See description |
|
NC_KIT |
Non-circulating Kit |
See description |
|
NC_VIDEO |
Non-circulating Video |
See description |
|
NEW-BOOK |
New books |
See description |
|
NEWSPAPER |
Newspaper |
See description |
|
ON-ORDER |
ON-ORDER |
See description |
|
PAPERBACK |
Paperbacks |
See description |
|
RECORD |
LP Record |
See description |
|
REF-BOOK |
Reference book |
See description |
|
RESERVE |
Reserves |
See description |
|
SLIDES |
Slides |
See description |
|
SOFTWARE |
Software |
For both disks and CD-ROMS |
|
SOUND_CD |
Sound CD |
For music CDs and non-books on CDs like speeches or language training |
|
SOUND_TAPE |
Sound Tape |
For music tapes and non-books on tapes like speeches or language training |
|
UNKNOWN |
Unknown |
See description |
|
VERT_FILE |
Vertical File |
See description |
|
VHS |
VHS Video |
For videos, currently only PTC using |
|
VIDEO |
Video |
For videos |
|
VIDEO_FILM |
Video Motion Picture Release |
For theater released movies |
|
WEBSITE |
Website |
Valid Item Category 1
Use with item types of “Equipment” or “Miscellaneous”
|
Item Category 1 Code |
Description |
Explanation |
|
AV_CART |
Av Cart |
See description |
|
CALCULATOR |
Calculator |
See description |
|
CD_PLAY |
CD Player |
See description |
|
COSTUME |
Costume |
See description |
|
DIGITALCAM |
Digital Camera |
See description |
|
DVD |
DVD Player |
See description |
|
EASEL |
Easel |
See description |
|
FLIPCHART |
Flip Chart |
See description |
|
FS_PROJ |
Filmstrip Projector |
See description |
|
GAME |
Game |
See description |
|
HEADPHONES |
Head Phones |
See description |
|
LCD_PROJ |
LCD Projector |
See description |
|
MODEL |
Model |
See description |
|
MP3 |
MP3 Player |
See description |
|
OTHER |
Other |
For anything not listed |
|
OVERHEAD |
Overhead Projector |
See description |
|
PA_SYSTEM |
PA System |
See description |
|
POSTER |
Poster |
See description |
|
PUPPET |
Puppet |
See description |
|
PUZZLE |
Puzzle |
See description |
|
SCREEN |
Screen |
See description |
|
SLIDE_PROJ |
Slide Projector |
See description |
|
STUFF_ANIM |
Stuffed animal |
See description |
|
TAPE_PLAY |
Tape Player |
See description |
|
TAPE_REC |
Tape Recorder |
See description |
|
TV |
Television |
See description |
|
TV_VCR |
TV/VCR |
See description |
|
UNKNOWN |
Unknown |
See description |
|
VCR |
VCR Player |
See description |
|
VID_CAMERA |
Video Camera |
See description |