SCILS

South Carolina Information and Library Services Consortium

SCILS Cataloging Policy

Approved 4/22/2008

Basic MARC  Fields Policy

Overview

• This is basic MARC fields in simple language.
• These standards are described fully in OCLC’s Bibliographic Formats which should be referred to for a more in-depth look at the MARC fields.
• It comes in book form, but it is also available online at www.oclc.org/bibformats.
• Also, refer to AACR2 standards for the complete rules and standards for cataloging. 

Fixed fields

• Appear at the very top of the MARC record
• Important for searching in the catalog
• Contain information like item type, date, and cataloging level
• If encoding level is a CIP (cataloging in process) or Level 8, need to pay special attention to the record since this record has been done with information given before the book was actually published
•  Also beware of records with Encoding Levels of 3, K or M, since they are incomplete records

020 field

·         Contains the ISBN number(s) of the book.

·         Is repeatable

·         Can contain 10 or 13 digit ISBN

·         No indicators

022 field

• Contain ISSN numbers
• Is used for magazines, journals, or other serials
•  ISSN numbers have a hyphen in the number
• Is repeatable
• No indicators

028 field

• Is a publisher’s number and is used for DVDs, VHS, audio CDs and CD-ROMs.
• Is often on the spine of the container and can be a combination of letters or numbers 
  • For example:  BBP027
• The indicators should be 42
• Should enter this number in the 028 |a subfield and the company’s name in the |b subfield. 
  • For example: 028  42  BBP027 |b Coastal Co.
• Can search to match this number in Connexion when you are looking for a record.  Type in the letter and/or number combination and search it as “Publisher Number” (mn)
• Can be very helpful if you are looking for the exact same edition of a common title with numerous entries that don’t have ISBN numbers

050 field

• Used for call numbers assigned by Library of Congress only
• Anyone else wanting to assign their own call number has to use field 090
• Generally, only one listed though it is repeatable
• No one in SCILS should ever add this field to a record

090 field

• Is used by anyone other than the Library of Congress to add a LC type call number
• Is repeatable
• No indicators
• No other type of call number should be listed except for LC in this field
  • For example: 090      SF 992.C35|bM47 2006

099 field

• For free text call number
• Is repeatable
•  No indicators
  • For example: 099    PB Sparks
  • For example: 099    AV Crash

100 field

• The chief author of the work
• If there is more than one author, the only  first one listed the title page is the one put in this field
• Does not use any degrees or honorifics, such as Dr. or Ph.D
• Only the proper name is used
• Do not list editors in this field, they go in 700
• Not repeatable
• Only have a 1^st indicator which tells what kind of name it is. Most names are “Surname” so you will see “1” in almost all 100’s. Other options are “0” for Forename and “3” for Family name.
• 2^nd indicator should be blank
• Need to use the authorized form of an author’s name(see Authority Record Policy)
  • For example: 100  1   Rogers, Katharine M.
  • For example: 100  1   McCall Smith, Alexander,|d1948-
• The names of first 2 co-authors whose names appear on the title page are entered in the 700 fields not 100 field. 
• If there are more than three authors, only the first three are referenced with the first author in the 100 field and the next two in the 700 fields.

130 field

•  Is for uniform title
•  Is a way of bringing together items that are the same, but may have slightly different titles 
  • For example: 130  Bible.|lEnglish.|sAuthorized
• Will  be used frequently for serials:
  • For example: 130 0  Journal of education (Easton, Pa.)
• They are also often used for video recordings:
  • For example: 130 0  Star is born (Motion picture : 1954)
• Can be searched as a title
• |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field

245 field

• Is the title and statement of who is responsible for the work who is usually an author
• Can change a little (or a lot) by the time the book is actually published especially for level 8 records
• The title page should be checked carefully to make sure it is exactly the same as what is in the 245 (title) field
• Not repeatable
• Indicators are very important with this field because they can keep an item from being found
• 1^st indicator is “1” if there is a 1XX field and “0” if there is no 1XX field to indicate whether the title is a main entry or added entry
• 2^nd indicator lets the system know if there are articles(a, an, the) at the beginning of a title which do not count as part of the title. The 2^nd indicator tells how many spaces to skip to get to the first significant word
  • For example: 245   02   A dog’s life
  • For example: 245   14  The grass is greener
• The 245 |a subfield contains the title of the book, exactly transcribed from the title page.
• The h subfield is used for materials other than paper books.  Some common h subfields are:
  • |h [videorecording]
  • |h [electronic resource]
  • |h [computer file]
  • |h [sound recording]

•  |c subfield—The c subfield contains the first three authors listed on the title page.  If there are more than three, only the first is listed, then …[et al.].  This is known as “the rule of three” and is one of the rules of AACR2.
  • |c / Daniel Brown…[et al.].

246 field

• The varying forms of the title or “alternate title” entry is to help provide more access to items
• Often a book will have a cover title that is different from the actual title page.  If it does differ, make sure there is an alternate entry for the cover title. 
• Also add a extra title entry if there might be other titles the patron might use.  For example, Peterson’s 100 best colleges might need 3 title entries:  One with “Peterson’s 100 best colleges,” one with “100 best colleges,” and one with “One hundred best colleges.”
• Do not use initial articles in this field.
• Do not use ending punctuation
• Is repeatable
• Indicators tell where the title comes from and how it appears in the catalog
• 1^st indicator shows whether a note and/or added entry is generated from the field.  (from Bib. Formats and Standards) Options are
  •  0 - Note, no added entry. Use if you want the varying form of the title to print as a note (according to the 2nd indicator), but not as a title added entry. 
  •  1 - Note, added entry. Use if you want the varying form of title to print as a note (according to the 2nd indicator) and as a title entry.
  •  2 - No note, no added entry. Use if you do not want the varying form of title to print as a note or as an added entry.
  •  3 - No note, added entry. Use if you want the varying form of title to print as an added entry but not as a note.
•  2^nd indicator tells type of title recorded (from Bib. Formats and Standards)
  • Blank - No information is given. Use with subfield ‡i when you want a special display
    • For example:   246 1  ‡i Additional title on container: ‡a Live at International New Jazz Festival
  • 0 – Portion of the title. Any portion of the full title (except parallel titles) required for added entry access.   
  • 1 -- Parallel title. Titles in another language.
  • 2 – Distinctive title. A special title that appears in addition to the regular title on individual issues of an item and by which the issue may be known.
  • 3 – Other title. Titles not specified by other 2nd indicator values and not identified using subfield ‡i. Other titles include masthead titles, half-titles, binder's titles, colophon titles, parallel titles not in field 245, and cover titles in inverted form.
  • 4 – Cover title. Titles printed on the original covers of a publication or lettered or stamped on the publisher's binding (as distinguished from the title lettered on the cover by a bindery)
  • 5 – Added title page title. Item has two title pages (usually in different languages), found on a title page preceding or following the title page used as chief source or on an inverted title page at the end of the publication
  • 6 – Caption title. Titles printed at the head of the first page of text or music.
  • 7 – Running title. Titles repeated in the top or bottom margin of each page in a publication.
  • 8 – Spine title. Titles on the spine (publisher's title, not library binder's title).

260 field

• Contains city of publication(|a), publisher (|b), and date(|c) information against that of the t.p.verso (title page verso, or back of title page)
  • For example: 260    Chicago :|bUniversity of Chicago Press,|cc2002.
  • For example: 260    North Adams, Mass. :|bStorey Books,|cc2001.
• If state, country, etc. appears on the source, copy it exactly as it appears on the source otherwise use AACR2’s abbreviation list
• The location of publication has to be formatted based on strict rules including set abbreviations for the state if it is required and not listed on the source
• State is not required if the city is large and famous
  • For example: 260   |aLondon
• There is an appendix in ACCR2 that list the correct abbreviations for the states
• No indicators
• Not repeatable

300 field

• Is to provide a physical description
• For monograph books, contains page numbers, if in color and if have illustrations, and dimension. Measurements for books are in centimeters.
  • For example: 300     xxi, 280 p., [16] p. of plates :|bill. ;|c25 cm.
• AACR2 has the complete list of the proper way to describe the different material
• Every physical item should have this field.
• Some records need to add or check information such as the number of pages, illustrations, etc.  UKM (United Kingdom Marc) records often put page numbers in CIP records.  You may need to correct the page number information. 
• No indicators
• Not repeatable

440 and 490/830 fields

·         Are used for series information

·         440’s are series that are traced, which means there is an authority record for the series

·         Untraced or series with no authority records will show up in a 490. If there is a 490, then there usually is an 830 in combination

·         This is called a “traced” series statement.  Others have a 490.  490s are “untraced,” meaning that they do not have a 830 that gives additional information. 

·         |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field

·         Are repeatable

·         Indicators are important for this field so refer to the Bibliographic Formats and Standards to learn more about them

504 field

·         Is a note on a bibliography, index, etc

·         No indicators are used.

o   For example:  504    Includes index and bibliography (pp. 222-230).

505 field

·         Is used for content notes

·         For complete, but unenhanced content notes, use indicator 0 for first indicator and no second indicator. 

o   For example: 505  0      Hills like white elephants / Ernest Hemingway – The diamond as big as the Ritz / F. Scott Fitzgerald --   A good man is hard to find / Flannery O’Connor.

·         2^nd indicator shows whether contents are enhanced or not. Enhanced contents can be searched either through title (|t) or author(|r) searches in addition to the traditional keyword searches.

o   For example: 505  0 0  |t Quark models / |r J. Rosner -- |t Introduction to gauge theories of the strong, weak, and electromagnetic interactions / |r C. Quigg -- |t Deep inelastic leptonnucleon scattering / |r D.H. Perkins -- |t Jet phenomena / |r M. Jacob -- |t An accelerator design study / |r R.R. Wilson -- |t Lectures in accelerator theory / |r M. Month.

·         Is the only way to provide access to collections

·         Is repeatable

511 field

·         Is used for videos and  CDs to designate the names of performers

·         Is repeatable

·          Use a 0 as the first indicator and no second indicator

o    Example: 511  0  Ambrosian Singers, with instrumental ensemble ; Denis Stevens, conductor.

610 field

·         Is a corporate subject heading

·         Indicators are usually 2 (name in direct order) and 0 (Library of Congress subject heading)

·         |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field

·         Seeing “UNAUTHORIZED” doesn’t necessarily mean there is a problem with the subject

·         Is repeatable

o   For example: 610  20  Wofford College (Spartanburg, S.C.)|xHistory.

650 field

• Is a topic subject heading
• Is how patrons find items when doing subject searches in the catalog.
• Is important to that the subject headings are accurate and describe the book completely
• Can be several different types of subject headings—Library of Congress, MeSH or medical subject headings, Library of Congress children’s subject heading
• Generally, the 1^st indicator is blank which indicates that no information is provided on what the level of the subject heading is
• 2^nd indicator is the most important indicator because can tell twhat type of subject heading it is. Two common types are: 
  • 0  - Library of Congress headings
  • 2  - MeSH headings or medical heading headings
• Is important to have Library of Congress subject headings on all records
•  Many records for medical books, especially, have only MeSH headings.  Since we are using Library of Congress, you will want to add Library of Congress subject headings that are equivalent to the MeSH headings in the record
• If you have a 650 that is specific to a geographical location, enter the city and state in z subfields:
  • For example: 650   0 Curriculum evaluation|zSouth Carolina|zSpartanburg.
• |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field
• Seeing “UNAUTHORIZED” doesn’t necessarily mean there is a problem with the subject
• Is repeatable

651 field

• Is used for geographical subject headings (countries, states etc.)
• 1^st indicator is blank
• 2^nd indicator follows the same rules as the 650 field
• |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field
• Seeing “UNAUTHORIZED” doesn’t necessarily mean there is a problem with the subject
• Is repeatable
  • For example:  651    0 Japan $x Politics and government $y1945-

655 field

• Is for genre heading for material like fiction and film
• 1^st indicator is blank for basic and 0 for faceted. Most of the time, this indicator will be blank
• 2^nd indicators is usually “7” which means the source will be specified in the |2 field
• |2gsafd is the most common source which is a book put out by the ALA called Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc
• |?UNAUTHORIZED is not subfields that is manually added by the cataloger but a system-generated message whether there is no authority record in the system for that field
• You will see UNAUTHORIZED by these headings.  The Library of Congress has never really approved these fields for use, but they are used widely
• Is repeatable
  • For example: 655   7  Fantasy fiction.|2gsafd
  • For example: 655   7  Love stories.|2gsafd|?UNAUTHORIZED

690 field

• Is only field that can be used for local subject headings (non-LC subject headings)
• Should only be used in limited circumstances
• No indicators
• Is repeatable

700 field

• Additional authors or editors
• Indicators follow same rules as 100
• |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field
• Is repeatable

710 field

• Additional corporate authors go here
• |sAuthorized  or |?UNAUTHORIZED are not subfields that are manually added by the cataloger but a system-generated message whether there is an authority record in the system for that field
• Indicators follow same rules as 110
• Is repeatable

780 and 785 fields

• Both of these fields are used for serials cataloging
• Indicators follow same rules as 110
• See Serials Policy for more information.

856 field

• Is where Internet links are entered
• Can be used for many purposes like ebooks, electronic websites, etc.
• The most common use  is to have a hyperlink that links to a web page with material related to the item
• 1st indicator  is access method (from Bibliographic Formats and Standards)
  • Blank - No information provided
  • 0 - E-mail
  • 1 - FTP
  • 2  - Remote login (Telnet)
  • 3 - Dial-up
  • 4 - HTTP (Hypertext Transfer Protocol)
  • 7 - Method specified in subfield ‡ 2
• 2^nd indicator is rarely used
• |z subfield is used frequently which is where to put a public note that will show up in the catalog
• Is repeatable
  • For example: 856  4   |u http://jefferson.village.virginia.edu/pmc/contents.all.htm
  • For example: 856   4   |u http://www.ref.oclc.org:2000 |z Subscription to online journal required for access to abstracts and full text

   

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  Cataloging Policy | Section 3

  Approved: 4/22/2008, rev 4/30/2009