Basic APA Format

Basic APA Format
Spartanburg Community College Library

For use with Publication Manual of the American Psychological Association 6^th ed.
Unless otherwise noted, all page #’s refer to the 6^th edition of the Manual

Printable Version | Sample Paper in APA Format | APA Format Workshop (Video) | APA Parenthetical References

NoodleBib--Online MLA/APA Formatting
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Helpful Information
-Double space entries. If an entry runs more than one line, indent the next line(s) (p. 37)
-Acceptable abbreviations can be found on p. 180; Table of contents of examples, pp. 193-198
-If no author given, move the title to author position; alphabetize entry by title (pp.181, 184)
-If no date is given, use (n.d.) (p. 185)
-If source has 8 or more authors, after the 7^th author’s name put three ellipses (…) and add the last author’s name (pp. 184, 198 # 2, 240, #4). See also example in database section of this handout
-If what you are citing is not listed in APA manual, choose example in manual most like your source (p. 193)

Books Periodical Articles (Paper) Articles & Books from Library's Online Databases (Aggregated Databases) Web Pages, Interviews and Videos

Books with Author, 1st edition or edition not listed
Books with Group/Corporate Author; edition other than 1st
Books with Two Authors
Books with Three to Seven Authors
Book with an Editor Instead of an Author
Chapter or Article from Edited Collection of Essays
Article or Entry from a Reference Book Journal Article (Paper)
Magazine Article (Paper)
Newspaper Article (Paper) Journal or Article Retrieved from a Database or Website: DOI Given
Journal Article Retrieved from a Database with 8+ Authors
Journal Article Paginated Separately by Issue Retrieved from a Database
Magazine Article Retrieved from Database or Online Source
Newspaper Article Retrieved from Database or Online Source
Book Retrieved from Database or Website
Article or Entry from a Reference Book, Retrieved from Database or Online Source
Chapter or Article from an Edited Collection of Essays Nonperiodical Document or Report on the Internet
Personal Communications such as Personal Interview, Email, etc.

Books

Helpful Information- Books
-Include city and state. For cities outside the US, include the city and country (p. 186)
-Capitalize proper nouns and first words of title and subtitle (p. 187)
-Publishers: omit unessential words such as Publishers, Co., or Inc. Keep the words Books and Press; if name of state or province included in name of University publisher, do not include it in location information (p. 187)
-If group/corporate author and publisher the same, put “Author” in publisher location (p. 250)
- If more than one editor, put all names and put (Eds.) in parenthesis (pp. 184)

Books with Author, 1^st edition or edition not listed (p. 203)

Author's last name, 1^st initial. 2^nd Initial. (year). Title of book. City of publication, State: Publisher.

Duclos-Miller, P. A. (2006). Stressed out about your first year of nursing. Marblehead, MA: HCPro.

Books with Group/Corporate Author; edition other than 1st ( pp. 184)

Group or Corporate Author. (year). Title of book (Edition ed.). City of publication, State: Publisher.

American Psychiatric Association. (2000). Diagnostic and statistical manual of mental disorders: DSM-IV-TR (4th ed.). Washington, DC: Author.

Books with Two Authors (pp. 202)

First author's last name, 1st initial. 2^nd initial., & second author's last name, first initial. 2^nd initial. (year). Title of book. City of publication, State: Publisher.

Jones, C., & Hudson, R. A. (2003). Eating for pregnancy: An essential guide to nutrition with recipes for the whole family. New York, NY: Marlow and Company.

Books with Three to Seven Authors, (pp. 184; 200)

First author's last name, 1st initial. 2^nd initial., Second author’s last name, 1st initial, 2^nd initial., Third author’s last name, 1st initial, 2^nd initial, & Fourth author's last name, 1st initial. 2^nd initial. (year). Title of book (Edition ed.). City of publication, State: Publisher.

Thompson, J. M., McFarland, G. K., Hirsch, J.E., & Tucker, S. M. (2002). Mosby’s clinical nursing (5th ed.). St. Louis, MO: Mosby.

Books with an Editor Instead of an Author (pp. 184; 204)

Editor's last name, 1^st initial, 2^nd initial. (Ed.). (year). Title of book (Edition ed). City of publication, State: Publisher.

Slife, B. (Ed.). (2002). Clashing views on controversial psychological issues (12^th ed.). Guilford, CT: MacGraw-Hill.

Chapter or Article from an Edited Collection of Essays (pp. 202-203; 204)

Essay or Entry author's last name, 1^st initial. 2^nd Initial. (year). Title of essay, chapter or article. In 1st initial. 2^nd initial. Last name (Ed.), Title of book (Edition ed., pp. of essay, chapter or article). City, State: Publisher.

Hagerman, R. J. (2000). Medical concerns and treatment for children with fragile X syndrome. In J. D. Weber (Ed.), Children with fragile X syndrome: A parents’ guide (pp. 93-120). Bethesda, MD: Woodbine House.

Article or Entry from a Reference Book (pp. 202-203)

Entry author's last name, first initial. 2^nd initial. (year). Title of entry. In 1^st initial. 2^nd initial. Last name (Ed.), Title of book (Edition ed., Vol. #, pp. #’s ). City of publication, state: Publisher.

Turner, J. (2006). Diaper rash. In J. L. Longe (Ed.), The Gale encyclopedia of medicine (3rd ed., Vol. 2, pp. 1169-1171). Detroit, MI: Thomson Gale.

Labored breathing. (2006). In Mosby’s dictionary of medicine, nursing and health professions (7^th ed., p. 1055). Philadelphia, PA: Mosby.

Periodical Articles (Paper)

Helpful Information- Articles
-Capitalize first word of article title and subtitle as well as proper nouns (p. 185)
-Capitalize significant words in periodical titles as periodical titles are considered proper nouns (p. 185)
-Precede page numbers for newspaper articles with p. or pp. ( p. 200)
-If article is on discontinuous pages, give all page numbers, and separate the numbers with a comma, (p. 200) Note: For journal articles: if each issue of a journal begins on page 1, include issue number in parenthesis (p. 198. See example in database section)

-APA recommends including the DOI (digital object identifier) if available (pp. 189; 198). See database section for examples of how to include DOI.

Journal Article (paper) (pp. 186; 49)

Author's last name, 1^st initial. 2^nd Initial. (year). Title of article. Title of Journal, volume number, page number(s).

Bassett, S. D. (2007). Exploring the issue of confidentiality. Nurse Educator, 32, 147-153.

Magazine Article (paper) (APA 200)

Author's last name, 1^st initial. 2^nd Initial. (year, Month). Title of article. Title of Magazine, vol. #, page number(s).

Voiland, A. (2007, July 23). The fine print. U.S. News and World Report, 143, 68.

Newspaper Article (paper) (pp. 200)

Author's last name, 1^st initial. 2^nd Initial. (year, Month Day). Title of article. Title of Newspaper, pp. page number(s).

Hellmich, N. (2007, July 26). Obesity can run in social circles. USA Today, p. 1A.

Articles & Books from Library’s Online Databases (Aggregated Databases)

Helpful Information- Articles & Books from Library’s Online Databases

At the end of the journal and book articles, include the DOI (digital object identifier) if given. If no DOI is given, “provide the home page URL of the journal or of the book” publisher (p. 191). This will mean that you may have to search the internet to find this information (pp. 191-192; 198)

- If article is an older (archival) article and can only be found in online database, give the home page of the database (p. 192)
- If the DOI is not listed with the citation information, sometimes it will be found on the PDF version of the article
-If the DOI is not listed, go to http://www.crossref.org/guestquery or http://www.crossref.org/SimpleTextQuery and enter citation information to search for DOI
- If you are in an EBSCO database, clicking on the journal link will take you to a page with information about the publication. This sometimes includes the publisher's URL. The URL may also be found at the bottom of a PDF version of an article.

Note: For journal articles: if each issue of a journal begins on page 1, include issue number in parenthesis (p. 198)

Journal Article Retrieved from a Database or Website: DOI Given (APA pp. 198-201)

No DOI (Digital Object Identifier) Given: Include URL of Journal’s Homepage

Author's last name, 1^st initial. 2^nd Initial. (year). Title of article. Title of Journal, volume number, page number(s). Retrieved from http://url_of_journal_home_page

Sims, J. M., & Miracle, V. A. (2007). An overview of mitral valve prolapse. Dimensions of Critical Care Nursing, 26, 145-149. Retrieved from http://journals.lww.com

DOI (Digital Object Identifier) Given

Author's last name, 1^st initial. 2^nd Initial. (year). Title of article. Title of Journal, volume number, page number(s). doi:xx.xxxxxxxxxx

Rehermann, B. (2009). Hepatitis C virus versus innate and adaptive immune responses: A tale of coevolution and coexistence. Journal of Clinical Investigation, 119, 1745-1754. doi: 10.1172/JCI39133a

Journal Article Retrieved from a Database with 8+ authors, (pp. 184; 198, # 2)

No DOI given: Include URL of Journal’s Homepage

First author's last name, 1st initial. 2^nd initial., Second author’s last name, 1st initial, 2^nd initial., Third author’s last name, 1st initial, 2^nd initial, fourth author's last name, 1st initial. 2^nd initial, Fifth author's last name, 1^st initial. 2^nd Initial, Sixth’s author’s last name, 1^st Initial, 2^nd initial, Seventh’s author’s last name, 1^st Initial, 2^nd initial,…last author’s last name, 1^st Initial, 2^nd initial. (year). Title of article. Title of Journal, volume number, page number(s). Retrieved from http://url_of_journal_home_page

Ketterer, M. W., Brawner, C. A., Van Zant, M., Ketevian, S. J., Ehrman, J. K., Knysz, W., Farha, A.,…Wulsin, L. (2007). Empirically derived psychometric screening for emotional distress in coronary artery disease patients: Efficiency, efficacy, and source. Journal of Cardiovascular Nursing, 22, 320-325. Retrieved from http://journals.lww.com/ jcnjournal/pages/default.aspx

DOI Given

First author's last name, 1st initial. 2^nd initial., Second author’s last name, 1st initial, 2^nd initial., Third author’s last name, 1st initial, 2^nd initial, fourth author's last name, 1st initial. 2^nd initial, Fifth author's last name, 1^st initial. 2^nd Initial, Sixth’s author’s last name, 1^st Initial, 2^nd initial, Seventh’s author’s last name, 1^st Initial, 2^nd initial,…last author’s last name, 1^st Initial, 2^nd initial. (year). Title of Journal, volume number, page number(s). Title of article. doi:xx.xxxxxxxxxx

Journal Article Paginated Separately by Issue Retrieved from a Database (APA pp. 199)

No DOI given: Include URL of Journal’s Homepage

Author's last name, 1^st initial. 2^nd Initial. (year). Title of article. Title of Journal, volume number(issue #), page number(s). Retrieved from http://url_of_journal_home_page

Bozkurt, O. (2007). Wired for work. Society, 44(2), 42-52. Retrieved from http://www.springerlink.com/ content/0147-2011

DOI Given

Author's last name, 1^st initial. 2^nd Initial. (year). Title of article. Title of Journal, volume number(issue #), page number(s). doi:xx.xxxxxxxxxx

Magazine Article Retrieved from Database or Online Source (p. 200)

Author's last name, 1^st initial. 2^nd Initial. (year, Month Day). Title of article. Title of Magazine or Newspaper, vol. #, page number(s). Retrieved from http://url_of_magazine_home_page

Harrar, S. (2007, July). Better heart health. Prevention, 59, 28. Retrieved from http://www.prevention.com/ cda/homepage.do

Newspaper Article Retrieved from Database or Online Source (pp. 200)

Author's last name, 1^st initial. 2^nd Initial. (year, Month Day). Title of article. Title of Magazine or Newspaper, pp. page number(s). Retrieved from http://url_of_newspaper_home_page

Henry, R. (2007, July 27). The grim reapurr: Nursing home cat can predict patients’ deaths. Daily Record, p. 1060. Retrieved from http://www.dailyrecord.co.uk

Book Retrieved from Database or Website (p. 202-205; see also Books section of this handout for variations)

No DOI Given: Include URL of publisher home page

Author's last name, 1^st initial. 2^nd Initial. (year). Title of book. Retrieved from http://url_of_publisher_home_page

Bruni, L., & Porta, P. L. (2007). Handbook on the economics of happiness. Retrieved from http://www.e-elgar.co.uk/

DOI Given:

Author's last name, 1^st initial. 2^nd Initial. (year). Title of book. doi:xx.xxxxxxxxxx

Article or Entry from a Reference Book , Retrieved from Database or Online Source (pp. 202-203)

No DOI Given: Include URL of publisher home page

Entry author's last name, first initial. 2^nd initial. (year). Title of entry. In Editor’s First initial. Second initial. Last name (Ed.), Title of book (Edition ed., Vol. #, pp. #’s). Retrieved from http://url_of_publisher_home_page

Rowland, B. R. (2005). Prickly heat. In J. L. Longe (Ed.), The Gale encyclopedia of alternative medicine (2nd ed.). Retrieved from http://www.gale.cengage.com

DOI Given

Entry author's last name, first initial. 2^nd initial. (year). Title of entry. In Editor’s First initial. Second initial. Last name (Ed.), Title of book (Edition ed., Vol. #, pp. #’s). doi:xx.xxxxxxxxxx

Chapter or Article from an Edited Collection of Essays, (APA pg. 202)

No DOI Given: Include URL of publisher home page

Essay author's last name, 1^st initial. 2^nd Initial. (year). Title of essay, chapter or article. In First initial. 2^nd initial. Last name (Ed.), Title of book (Edition ed., pp. of essay, chapter or article). Retrieved from http://url_of_publisher_home_page

O’Rourke, R. (1995). Can’t, won’t or don’t: Readers and writers in adult education. In J. Mace (Ed.), Literacy, language, and community publishing: Essays in adult education (pp. 23-40). Retrieved from http://www.multilingualmatters.com

DOI Given

Essay author's last name, 1^st initial. 2^nd Initial. (year). Title of essay, chapter or article. In First initial. 2^nd initial. Last name (Ed.), Title of book (Edition ed., pp. of essay, chapter or article). doi:xx.xxxxxxxxxx

Web Pages and Interviews

Helpful Information for Web Pages
-Do not put a period at the end of entries with a URL (p. 192)
- For the URL, put an exact link to the content or page (such as an index or search page) from which the reader can easily find the cited material (p. 206)
-Capitalize proper nouns and first words of Web page title and subtitle (p. 206)
-Use n.d. (no date) when a publication date is not given (p. 185)
-Do not include retrieval date unless source material could change over time (p. 192)

Nonperiodical document or Report on the Internet (pp. 206)

Author. (year, month day). Title of web document or project. Retrieved from Name of Organization website: URL

Harvard University. (2007). Fiber: Start roughing it! Retrieved from Harvard University, School of Public Health website: http://www.hsph.harvard.edu/nutritionsource/fiber.html

If organization is the author, list in author position

Personal Communications such as Personal Interviews, Email, etc. (p. 179)

Do not include personal communications such as personal interviews in the reference list. However, do cite the them in the paper. Example of in-text citation of personal communication:
J. A. Ratzinger (personal communication, August 21, 2009)
(J.A. Ratzinger, personal communication, August 21, 2009)

Spartanburg Community College Library
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Last updated 11-09-09

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Copyright © 2008 Spartanburg Community College. All rights reserved.
Last update 11/10/2009

Books	Periodical Articles (Paper)	Articles & Books from Library's Online Databases (Aggregated Databases)	Web Pages, Interviews and Videos
Books with Author, 1st edition or edition not listed Books with Group/Corporate Author; edition other than 1st Books with Two Authors Books with Three to Seven Authors Book with an Editor Instead of an Author Chapter or Article from Edited Collection of Essays Article or Entry from a Reference Book	Journal Article (Paper) Magazine Article (Paper) Newspaper Article (Paper)	Journal or Article Retrieved from a Database or Website: DOI Given Journal Article Retrieved from a Database with 8+ Authors Journal Article Paginated Separately by Issue Retrieved from a Database Magazine Article Retrieved from Database or Online Source Newspaper Article Retrieved from Database or Online Source Book Retrieved from Database or Website Article or Entry from a Reference Book, Retrieved from Database or Online Source Chapter or Article from an Edited Collection of Essays	Nonperiodical Document or Report on the Internet Personal Communications such as Personal Interview, Email, etc.